KAMIL · First-Week Update

Viktor Creative Growth Engine

How Creative lowers CAC and raises user quality — building the system and automation for 200 high-quality creatives a week in 90 days, then doubling it by end of year.

↓ CACthe #1 KPI
Qualitybetter users, not more ads
200/wkhigh-quality · system + automation · 90 days
×2double to 400/wk by end of year
The shift
From a production queue
to a learning system.

Creative is the primary driver of new-user acquisition — and creative quality decides which users we acquire. My job is to make Creative both fast and credible, and to connect it tightly to Growth, Product, GTM, CS, and Design.

The scoreboard isn't "how many did we launch?" — it's lower CAC and higher-quality users. Volume is just the capacity to test our way there.

The starting line

Where we are today

Before the plan, the honest picture. We can produce — what we can't yet do is reliably produce, measure, or choose which users we acquire.

785creatives tracked
399launched
336in production
34ready to launch
Weekly creatives launched
A 5.5× increase in five weeks — with the best week reaching 159 launched creatives. In Week 1, adding 500Stories unblocked Grafit and helped us create new ads based on the old brand’s top-performing creatives.

80
108
29
35
159
W21W22W23W24W25
lover volatility, create reliable throughput.

We can produce. We can't yet reliably produce, measure, or learn — or choose who we acquire. That's exactly what the system below fixes.

The structure

Three connected layers

One Creative Growth System, three jobs. The Factory moves fast, the Brand Team keeps it true, Growth turns it into results.

Creative Factory

Output & testing engine

Led by Kamil · core team:
Anna — contentPreston — strategy+ reviewer + copy + editors + design

Concepts, hooks, briefs, creator network, video + statics, production, testing, and performance learnings.

Design Team

Quality & product-truth gate

Led by Bartek · scaling:
Bartek — design / brand+ Senior Designers

Brand system, product accuracy, UI quality, templates, the quality bar — a gate between brief, production, and launch.

Growth / Performance

Results & user quality

Led by Matt · with:
Hubert — media buyerAntoni — RevOpsFilip — salesKris — content/QA

Media buying, the segment campaign split, CAC/CPP, user quality, and scaling winners.

Fast  ·  credible  ·  measurable — together they make Viktor all three.

Org map

Where it sits in the Viktor org

The Creative Growth System isn't one box on the chart — it's a horizontal layer threaded through the company.

Creative FactoryKamil · Anna · Preston + hires
Design TeamBartek + Senior Designers
Growth LayerMatt (lead) · Hubert media buyer

↑ One system, three teams — plus insight pulled from Leadership, Ops, GTM & CS.

The process map

One loop, end to end

Every creative travels the same path — and the output of each cycle becomes the input for the next.

01

Insight

CS · GTM · Product · Growth · Leadership
02

Creative Strategy

Kamil + Preston
03

Taxonomy + Briefs

Preston (master sheet) + Kamil
04

Production

Anna · creators · editors · agencies
05

Design / Quality gate

Design Team · Bartek
06

Launch

Hubert · media buying
07

Performance Learning

Dashboard + weekly review
08

Next Bets

Scale winners · kill weak angles · brief new tests
↺  Next Bets feed the next Insight — the loop compounds what we learn about our best users, hooks, and formats.
Cross-functional

Where Creative meets the company

Creative sits in the middle — it pulls inputs from every team and ships outputs back to them.

Creative — Strategy · Factory · Brand

The hub between Growth, Product, GTM, CS, and Leadership.

🎧 Customer Success

Katarzyna · Eugenia · Jakub
INReal user pains, objections, recurring support themes.
OUTCreatives and proof that answer them directly.

📈 GTM / Sales

Filip · Antoni · Kris
INICP, security questions, outbound + demo learnings.
OUTSegment messaging, Sales-led proof, content.

⚙️ Product & Eng

Peter · SWE team
INProduct truth, UI accuracy, value-event modelling.
OUTAccurate product creative, brand consistency.

🚀 Growth

Matt (lead) · Hubert (media buyer)
INPerformance data, CAC/CPP, what scales vs. dies.
OUTBriefs aimed at winners, campaign-split-ready ads.

🧭 Leadership

Fryd · Peter
INStrategy, brand direction, the "whales" mandate.
OUTOn-strategy creative, value-optimized acquisition.

🎬 Creative Factory

Kamil · Anna · Preston
CORETurns every input into tested, on-brand, segment-tagged creative — fast.
The operating system

Command center + the segment layer

Preston's dashboard is the live source of truth; automation is the glue; the new segment layer is how we acquire the right users.

Creative Ops command center

Preston's dashboard — what exists, what's moving, what's blocked, what's ready, who gets the next brief, and how output trends week by week.
Automation is the glue
Master sheet Automations Dashboard Priority queue Brief sent Status Performance Weekly learnings

The segment layer (V0)

A thin add to the existing sheet — every creative tagged by segment, CTA, landing route & optimization event, with an auto Segment-QA flag.
SMB Self-ServeStart now · StartTrial
Growing / Scale-upSee workflow · mixed
Sales-led-SecurityBook a call · Scheduled
We split campaigns, pages & optimization events by segment — so we stop sending whales through the side door and optimize for value, not just volume.
The scoreboard

What good looks like

How we'll know the system is working — judged by lower CAC and higher-quality users, not the number of creatives. Volume is the capacity to test, not the goal.

Proposed targets — to lock with GROWTH + CEO

Lower CAC primary KPI

The #1 number. Blended and per-segment CAC trending down as creative quality improves.
Today: baseline CPP, not segmentedDown, quarter over quarter

Acquired-user quality

Trial→paid %, % target-ICP / work-email, activation, retention — tracked per creative.
Today: not tied to creativeRising, by segment

Data completeness

Every launch carries its metrics + a one-line learning tag. No more blind spend.

100%

Sales-led pipeline value

Scheduled + QualifiedScheduled volume and estimated pipeline $ — the whales we used to miss.
Today: not capturedTracked & growing

System & automation capacity

Volume as a capability, not the KPI — reliable, automated, high-quality output.

200/wk by day 90 → ×2 by EOY
The plan · two horizons

Build the system, then double it

First 90 days: the system + automation that reliably ships 200 high-quality creatives a week, with CAC falling. Next quarter, to end of year: double it to 400 on the same system + added team.

Now · Week 2

Define

System + live; data fixed
  • 3-team system named & owned
  • Segment layer (V0) + Segment-QA on
  • Data capture turned on at launch
Team
KamilAnnaPrestonBartek
Day 30 · Stabilize

Reliable + measurable

CAC measurable per segment
  • Data never missing (→100%)
  • Per-segment CAC visible
  • Volatility down; quality bar set
  • Winners/losers tagged weekly
  • Foreplay API pilot → auto competitor research & brief drafts
+ Hires INHOUSE
Ad ReviewerVideo EditorSenior Designer
until in-house, use Contra, or Grafit + 500Stories.
Day 60 · Automate

System + automation

CAC falling · throughput rising
  • Two-speed factory + re-scoped agencies
  • Sales-led page + campaign live
  • Quality enforced at the gate
+ Hires INHOUSE
CopywriterCreative-Ops / Automation
+ Contract
High-quality US creators
US creators — until then, use Contra etc.
Day 90 · The system

200/wk, high-quality

Automated · CAC down · quality up
  • System + automation ships 200/wk
  • CAC down vs. baseline
  • User quality rising by segment
  • Value-optimization (QualifiedScheduled)
+ Contract
Motion designer

End of year — double the system to 400/week: same quality, CAC lower, on added team + contractors.

×2 → 400/wk
The team to build it

Who we hire & contract

The spine exists. To build the system + automation for 200/wk high-quality — then double it — we add a lean set of hires and contractors. 200/wk = needed for the 90-day system; ×2 = for the end-of-year double.

New hires — FTE

The internal spine the system runs on.
Creative / Ad Reviewer200/wkOwns the QA + Segment-QA gate — the missing role today.
Copywriter200/wkHooks, scripts & angles across all three segments.
Video Editors ×2200/wkThe variation engine; scales further for the double.
Creative Ops / Automation200/wkBuilds & owns the automation + dashboard pipes.
Senior Designerby day 30Until in-house, use Contra, or Grafit + 500Stories. Scales the Design Team quality bar with Bartek.
Creative / Performance Analyst×2Per-segment CAC, user quality & the learning library.

Contractors & partners

Flexible capacity — scale up for the double, down between pushes.
US-based UGC creators200/wkICP-authentic video for prosumer + enterprise; the missing US voice.
Freelance editor bench like Contra×2Surge capacity to reach 400/wk without fixed cost.
Motion designer (contract)200/wkPremium statics & animation for the quality bar.
Re-scoped agenciesongoingSwipeLabs · Grafit · CreatorGrid · 8X · 500S — hero work only, on SLAs.
Competitor-research / sourcing200/wkFind & recruit competitors' best creative partners.
The ask

What I need from you

The system runs on Creative — but the high-value (Sales-led-Security) split needs a few decisions and owners from the wider team.

P0 · Approval

Approve the V0 segmentation

Sign off on the three-segment split so Creative can start building strategy, messaging & creative per segment — and Growth can run the matching campaign split.
TierBuyerBuying pathOptimize Meta toward
1 — Founders & SMBFounders, prosumers, small teamsSelf-serve ("add to Slack now")Trial start → activation
2 — Growing & scale-upsScale-ups, security-conscious SMEsHybrid (self-serve + security / light sales)Qualified lead / team signup
3 — Mid-market & enterpriseEnterprise + any size gated by securitySecurity- & sales-assistedBooked call → SQL
OwnersFrydMattLeadership · approve
P0 · Hiring

Green-light 3 hires

Ad Reviewer, Copywriter-Strategist, and an Editor — the gaps blocking a reliable 200/wk.
OwnersKamilPawełLeadership · budget
P0 · Access

Foreplay + Meta Ads access

Make me a team admin in Foreplay and add me to Meta Ads Manager (kamil@zetalabs.ai). Why: activate the Foreplay API into Preston's creative-ops workflow and pilot the missing piece — live competitor-ad research, grouped by hook / offer / CTA / format / LP angle, turned into a testing matrix + AI-drafted briefs, with a daily dashboard that reviews competitors and suggests new briefs. (AdManage stays for spend estimates.)
OwnerMatt
Dependency

Enterprise campaign on Scheduled

Optimize for booked calls, not StartTrial — the literal fix for sending whales through the side door.
OwnerHubert
P0 · Budget

I run all creative budgets & costs

One owner for agency, subcontractor & creator spend — budgets, payments, and cost-per-creative reporting. Fixes today's delayed vendor payments and gives us a set budget to manage against.
OwnersKamil · ownPaweł / Fryd · report

TL;DR — what I need from you today

  1. Green-light the 3 P0 hires.
  2. Let me run all creative budgets & costs — agency, subcontractor & creator spend: budgets, payments and cost-per-creative reporting (up to Paweł / Fryd). Fixes today's delayed payments; I manage against a set budget.
  3. Split Grafit (& agency) work into cost categories — ads, brand, product — so we know real cost per creative.
  4. Approve the V0 segmentation, and get me Foreplay + Meta Ads access to pilot competitor automation.
Creative as a growth engine — fast, credible, measurable.
Creative Factory Design Team Growth / Performance Cross-functional

Internal working view · Viktor Creative · first-week update